The club’s home stadium shall be Park Hall Stadium, Oswestry.

The aims of the club shall be the organisation and promotion of, and participation in, all forms of athletics.

a) If it shall appear to the club committee that any irregularity or breach of the club constitution or other matter of concern to it, may have occurred, it shall at it’s discretion appoint an individual (who may or may not be a club member) or a sub committee to investigate, with such terms of reference as the committee sees fit.

b) If it shall appear to the committee that there is evidence that any person is in breach of the constitution, or if it shall appear that the continued membership of the club by any person is detrimental to the club, the Hon, Secretary shall write to the person concerned, setting out the alleged breach and invite the person to comment thereon in writing by a specified date which, unless the committee otherwise directs, shall not be less than 14 days following the date such letter was posted.

c) The committee shall consider the response (if any) at the next convenient meeting and if it is not satisfied that the constitution has been observed, or that the continued membership of the club by the person in question is not in the best interests of the club, it shall refer the matter to a disciplinary committee, appointed by it, which shall consist of not less than three nor more than five people, non of whom shall be directly interested in the matter other than as members of the club.  The disciplinary committee shall make such further enquiries as it thinks fit and shall afford to the person against whom the allegation has been made, a reasonable opportunity to appear before it, and state his/her case and answer the allegations brought against him/her, and the disciplinary committee shall hear such witnesses as he/she reasonably produces and shall also allow the person the right to be accompanied and/or represented by a friend. The disciplinary committee shall make such procedural provisions as shall be necessary for the just and efficient disposal of the case remitted to it.

d) If it is satisfied that a breach of the constitution has occurred the disciplinary committee may recommend to the main committee one or more of the following actions;

    (1) Resolve to note the offence but take no further action; or

    (2) Warn the person concerned as to his/her future conduct and thereafter take no further action; or

    (4) Recommend to the Regional Association that the person concerned shall be disqualified from any involvement in athletics for any period whether fixed or indefinite; or

    (5) Such other penalty as the disciplinary committee, in the circumstances of the case shall consider appropriate.

e) The disciplinary committee shall report its recommendation to the Club Committee in writing within seven working days and the Club Committee shall determine it’s decision as soon as practicable thereafter.

g)    Every person suspended, expelled or disqualified; or otherwise dealt with shall be notified in writing by hand or by recorded delivery post within seven working days of the decision.

h) The Club Committee shall, as it sees fit, transfer as many of its duties under the provision of its constitution to such disciplinary committees as from time to time it shall set up.

i) APPEALS Any person suspended, expelled or disqualified by decision of the main committee may appeal against such decision as defined in UKA rules.

7.1 Membership fees for all members shall be agreed at the Annual General Meeting. Unemployed people shall be entitled to a 50% discount. There will be a 20% reduction of membership fee when two or more members of a family join at the same time. A family member joining at a later date shall be entitled to a 20% reduction of membership fee.

7.2 Membership fees are due on the 1st. April each year. New membership fees shall be payable on a pro-rata basis.

7.3 Designated coaches, (plus officials and committee members who are non-competitive), shall be deemed full members of the club and shall be exempt from the membership fees.

7.4 The Committee shall be empowered to arrange reciprocal reductions of membership fees with other sporting bodies.

7.5 All Club members shall pay any fee required by the governing body of athletics.

7.6 The Club will register active members with Midland Counties Athletic Association - the registration fee will be included in the club subscription fee.  If a member chooses to register with the Athletic Association of Wales instead, the member must pay any cost in excess of the fee charged by Midland Counties Athletic Association.

8.1 The committee shall consist of the officers who shall be; the Hon.President, Chairman, Deputy Chairman, Hon. Secretary and Hon. Treasurer: plus other posts, the number of which shall be reviewed annually by the outgoing committee and recommended to the AGM.

8.2 A quorum of the committee shall be three officers plus two other members of the committee.

8.3 The committee shall meet as required.

8.4 Retiring officers shall be eligible for re-election.

8.5 Members shall be elected annually at the AGM, which shall be held during November each year. Candidates for election shall be either existing members, or parents/guardians of junior members.

8.6 A minimum of twenty eight days preliminary notice to all members shall be given of every AGM, and fourteen days notice of every other EGM specifying the place, day and hour of the meeting, and in the case of EGMs, the nature of the special business.

8.7 Nominations for posts and motions for the AGM shall be received in writing by the Hon. Sec. no less than twenty-one days before the meeting. Posts without nominations may be filled at an AGM.

8.8 The Chairman may, at his/her discretion permit the discussion of any other business relevant to the meeting.

8.9 Where a vote is called for, every paid up member and Committee member shall have one vote either in person or by proxy. A parent or guardian may represent those under 14 years of age.

8.10 A proxy need not be a member of the club but the instrument appointing the proxy shall be in writing under the hand of the appointee and be duly signed.

8.11 Any objection raised to the qualification of any voter shall be referred to the Chairman of the meeting whose decision shall be final and conclusive.

8.12 The new committee shall have the power to co-opt and to appoint a member of the club to the committee to fill a vacancy created through unforeseen circumstances.

8.13 The committee shall have the power to co-opt and appoint sub-committees.

The Chairman shall have the power on all points of interpretation arising from these rules, provided that such power shall not over-ride resolutions duly passed by a General Meeting, concerning such interpretation.

Oswestry Olympians Triathlon and Athletics club shall affiliate to: Shropshire Athletic Association, Midland Counties Athletic Association, Athletic Association of Wales, The Fell Running Association, the British Triathlon Association and such other bodies as the AGM or the committee decides.

At least once in every year the Club Accounts shall be examined and correctness of the income and expenditure account and balance sheet ascertained, by one or more persons considered qualified to conduct such a duty by the Committee.

12.1 The committee by a two-thirds majority at a quorum meeting may propose amendment to the constitution. The changes may be made only at the AGM or an Extraordinary General Meeting called for that purpose. Fourteen days notice must be given for an EGM. If the motion is approved by a two-thirds majority, that amendment to the constitution will be adopted.

12.2 Alternatively, ten ordinary voting members may petition the Honorary Club Secretary, in writing to call an EGM in which the conditions described in para. 12.1 will apply in respect to the calling of the meeting and the voting at it.

12.3 Voting rights as at the AGM pertain.

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THIS CONSTITUTION was adopted on:- (DATE)

Honorary Chairman                                             Honorary Club Secretary